DocPlus Lotus Notes/Domino – complete document management solution

The DocPlus solution, developed by FivePlus, is an innovative package that helps increase efficiency, productivity, profitability, improve communication within teams and reduce administrative costs.

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Poor internal document management leads to decreased employee productivity and even the loss of vital information to your business.

Document management influences efficiency and costs

Even in a small company, poor document management can lead to decreased team productivity. According to studies, 80% of employees waste an average of half an hour a day searching for documents, while a single file is reused an average of 19 times. Worse, each company loses about 7.5% of documents annually, which then have to be rewritten.

To eliminate these problems and the associated costs, you need to use a document management solution.

DocPlus – one solution, multiple benefits

The DocPlus suite of applications, developed by FivePlus Solutions specialists, is based on the concept of internal communication and collaboration on different activities, depending on the specific field of each company.

Benefits of using a document management solution

Using a document management solution such as DocPlus will help you to:

Standardisation

Create a standardised working environment to support the acceleration of the organisation’s internal processes.

Focus

Channel the organisation towards core business, reducing downtime, information handling costs and administrative overheads.

Communicate

Integrate electronic messaging and real-time communication capabilities for effective collaboration within the organisation as well as externally with other entities;

Features

Easy document handling and quick access to information for increased productivity – add content, retrieve, distribute information, process.

Security

Availability of information, providing a high degree of security and confidentiality.

Control

Improved control over work for effective communication, reduced time to task.

Administration

The system allows authorised users to constantly track the status of documents (in progress, rejected, approved), highlighting how they are resolved, reports.

Report

Obtain detailed reports from applications: customer data, the organisation’s history with them, contract records, status of opportunities, outstanding tasks, access to personnel files, quality management system documents, audit plan and reports, internal decisions and communications, useful information, etc.

Through DocPlus, FivePlus offers innovative solutions that integrate business processes, people and technology to create real business value, providing the right environment for the distribution of information and ideas. It supports increased efficiency, productivity, profitability, improved communication within teams and reduced administrative costs.

Native integration with email service

DocPlus applications are built on the Lotus Notes / Domino infrastructure, a platform chosen by the FivePlus team because it offers a range of functionality that includes the basic elements of a powerful document management solution.

The Lotus platform provides native integration with internal and external e-mail, real-time communication, individual and group calendar functions. Access to applications is via the Lotus Notes client, providing the user with a controlled, secure environment and the ability to work off-line.

The applications include the SameTime platform functionalities and information on the availability of people is accessible. Partnering with HCL, the maker of the Lotus platform (acquired from IBM in 2018) gives us a competitive advantage, we use a stable, mature technology with the potential to continuously adapt to market requirements.

Security

The security of the solutions is ensured by Lotus Domino infrastructure and by controlling each user’s access within the applications based on roles and permissions according to which information and documents can be accessed.

DocPlus applications are provided with specific configuration areas, and administrators can choose to log the actions performed or include additional protections on a per-document basis.

Components of DocPlus document management solutions

The DocPlus solution, developed by FivePlus, has 2 components, depending on the needs of your business.

DocPlus Basic
DocPlus Enterprise

DocPlus Basic

The core component consists of modules covering organisational and collaboration needs.

DocPlus Basic is the foundation for document management applications, bringing a significant addition to the internal communication area by:

thematic structuring of information within working groups or departments;
automation of internal approval and information processes;

managing customer information and carrying out marketing campaigns.

DocPlus Enterprise

It consists of a series of point applications that meet business requirements. These are task-focused applications that help increase staff productivity and organisational responsiveness by creating the support for information availability and decision-making in a much shorter time. DocPlus Enterprise applications are based on the modules in DocPlus Basic and are a real tool for controlling internal company activities.

The solution helps to “automate” business processes and substantially reduce the time to find information and documents through structured information and document management, providing quick access to the organisation’s values and knowledge.